The President is responsible for ensuring that the Board of Directors and its members are:

• Cognisant of, and able to execute, their governance responsibilities

• Aware of and comply with applicable laws and bylaws

• Competent of completing board business successfully and efficiently

• Accountable for their conduct in relation to all matters related to the board

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The President is expected to:

• Chair board meetings

• Stay in close communication with all board members and monitor their performances

• Identify and recruit new members

• Lead the design of training workshops as necessary

• Propose committees and task forces, appoint committee members and offer opportunities for cross participation as appropriate

• Contribute to the various committees and attend committee meetings

• Plan meeting agendas

• Submit various reports to the board, to funders, and to other "stakeholders"

• Regularly appraise the sustainability of the organization and strategize novel ventures as necessary

• Perform other duties as the need arises and/or as defined in the bylaws

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The Treasurer is expected to:

• Ensure that the finances are always aligned with the mission of the organization

• Manage the finances of the organization, including the board’s review of and action related to, financial responsibilities

• Always make available the current financial reports to the board

• Regularly report on key financial concerns and trends as well as provide assessments of fiscal health

• Draw up the annual budget for members’ approval

• Develop the financial procedures and systems as well as the accessibility

• Prepare the financial agendas for meetings

• Recommend and organize annual (or more frequent) audits

• Assist in the selection of an auditor, if needed, and meet with the auditor as required

The Secretary is expected to:

• Attend all Board of Directors meetings and members’ meetings

• Construct the agenda in collaboration with the President/Chair

• Take minutes that accurately reflect the discussions, decisions and action items of each meeting

• Distribute the minutes to all the relevant members in a timely fashion

• Keep the policy manual and by laws current

• Maintain current lists of board and organization members as well as their contact information

• Manage all internal correspondence and ensure the relevant parties are aware of the latest decisions/actions

• Manage all external correspondence – annual reports, website updates, membership correspondence etc.

• Respond to all queries from external parties